Barre Town Supervisory
District Policy Manual
Parent/Eligible Student Request to Amend Records
Parent or eligible students have the right
to ask to have records corrected that they believe are inaccurate,
misleading, or in violation of their privacy rights, by following the
steps listed below.
Parents or the eligible student must ask the school district to amend
the record. In so doing, they should identify the part of the record
they want changed and specify why they believe it is inaccurate,
misleading, or in violation of the student's privacy or other rights.
The request should be addressed to the building administrator in
writing, who will make a decision, or refer it to an appropriate staff
member for decision. The decision whether to comply shall be made within
a reasonable time after receipt of the request.
If the decision is made to comply with the requested amendment, the
request shall be carried out promptly, with notice to the requesting
party. If it is decided not to comply in whole or in part, the district
shall notify the parent or eligible student of the decision in writing
and advise them of their right to request a hearing to challenge the
information believed to be inaccurate, misleading, or in violation of
the student's rights.
Upon request, the school district shall arrange for a hearing, and
notify the parent or eligible student, reasonably in advance, of the
date, place, and time of the hearing. The hearing shall be held within a
reasonable time after receipt of the hearing request.
The hearing will be conducted by the Superintendent or designee (the
"hearing officer"). The hearing officer may be a school district
official, but may not be person with a direct interest in the outcome of
the hearing. The parents or eligible student will be afforded a full and
fair opportunity to present evidence showing that the record is
inaccurate, misleading, or in violation of the student's privacy rights
The parents or eligible student may be assisted by one or more
individuals, including an attorney, at their own expense.
Within a reasonable time after the close of the hearing, the hearing
officer shall prepare a written decision based solely on the evidence
presented at the hearing. The decision will include a summary of the
evidence presented and the reason for the decision.
If the hearing officer decides that the challenged information is not
inaccurate, misleading, or in violation of the student's right of
privacy, the hearing officer shall notify the parents or eligible
student that they have a right to place in the record a statement
setting forth reasons for disagreeing with the decision, and/or
commenting on the disputed information.
The statement will be maintained as part of the student's education
records as long as the contested portion is maintained. Thereafter,
whenever the District discloses the contested portion of the record, it
shall also disclose the statement.
If the hearing officer decides that the information is inaccurate,
misleading, or in violation of the student's right of privacy, the
District will amend the record and notify the parents or eligible
student, in writing, that the record has been amended.
1st Reading: 6/7/00
2nd Reading/Date Adopted: 6/21/00