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Barre Town Supervisory
District Policy Manual
TITLE: Procedural Rules
CODE: JRA-R
Definitions Used for Implementing the
School District Policy in the Collection, Maintenance and Dissemination of
Student Records.
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"Education Record" means records relating to a student which are
maintained by the District or a party acting for the school district.
"Records" means any information recorded in any way, including
handwriting, print, video or audio tape, film, microfilm, microfiche,
and by various electronic means, including computer media.
The term does not include: (a) records of instructional and/or
administrative personnel and ancillary educational personnel, in the
sole possession of the maker and not accessible to or revealed to any
other person except a temporary substitute, and/or (b) records which
contain only information about a person after (s)he is no longer a
student in the district. 34 C.F.R.99.3
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"Destruction" means (a) physical destruction, and (b) removal of
personal identifiers from information so that the information is no
longer personally identifiable.
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"Disclosure" means permitting access to, release, transfer, or
communication orally, in writing, or by electronic or other means, of a
student's education records or of personally identifiable information
contained in such records.
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"Directory information" means information contained in an education
record which would not generally be considered harmful or an invasion of
privacy if disclosed. It includes, but is not limited to: student's
name, address, telephone number, date and place of birth, major field of
student, participation in officially recognized activities or sports,
weight and height of members of athletic teams, dates of attendance,
and/or degrees/awards received. 34 C.F.R. 99.3
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"Eligible student" means a student who has reached the age of eighteen
(18). When a student turns 18, the rights afforded to parents under the
Family Educational Rights and Privacy Act ("FERPA") transfer to the
student. In this context, it does not refer to eligibility requirements
for any program or service. 34 C.F.R. 99.3; 99.5
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"Parent" means the parent of a student, and includes a natural parent,
adoptive parent, surrogate parent, legal guardian or individual acting
as the parent in the absence of a parent or guardian. The District will
give full rights under this policy to both parents of the student,
unless the District has been provided with evidence that there is a
court order, a State statue, or a legally binding document, relating to
such matters as divorce, separation or custody, which expressly revokes
such rights. Rights of parents under FERPA terminate when the student
reaches the age of 18 (becomes an eligible student). 34 C.F.R. 99.3;
99.4
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"Personally identifiable information" means: a. student's name; b.
parents' or guardians' names; c. home address; d. student's photograph,
if available; e. personal identifiers, such as social security numbers
or student numbers; f. a list of personal characteristics that would
make the student's identity easily or g. other information that would
make the student's identify easily traceable.
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"School official with a legitimate educational interest" means any
teacher, administrator, other professional or service provider employed
by or contracted with the District to provide educationally-related
services (including, but not limited to, consultants, attorneys,
auditors, insurers, evaluators, support staff, substitutes, assigned
student teachers, interns, volunteers, teacher's aides), or school board
member who needs information relating to a particular student in order
to carry out his/her official duties for the District. Where an issue is
raised, the Building Administrator (or Superintendent) shall decide
whether an individual has a legitimate educational interest in the
information or record.
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"Student" includes any individual for whom an educational record is
maintained by the District.
c:MAC
1st Reading: 6/7/00
2nd Reading/Date Adopted: 6/21/00
Date Revised:
Date Effective:
Legal Reference(s): 34 C.F.R. 99.3
Cross References:
Date Distributed:
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