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Barre Town Supervisory
District Policy Manual
TITLE: Purchasing
Procedures CODE: DJB
The Superintendent shall be responsible for
ensuring that all purchases made by the school system or any of its
components take advantage of the best price possible while ensuring
quality and must be consistent with VSA Title 16, Section 559.
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Purchases and contracts for equipment, materials, supplies, and/or
services, except for personnel services, shall be made in the following
manner:
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For purchases and contracts from $5,000 to
$10,000 the Superintendent or designee shall solicit bids/quotes from
at least three suppliers. A tabulation of solicitations made and
quotes received shall be kept on file.
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For purchases and contracts in excess of
$10,000 the Superintendent or designee shall invite bids from at least
three vendors if available. Prior to inviting bids/quotes,
specifications of what is needed shall be drawn up. A tabulation of
bids received shall be kept on file.
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Non-competitive purchases are permissible only when an emergency exists
and delay might cause unreasonable problems in the delivery of
educational programs, injury, death, or destruction of property. If an
award is made without competition, a formal report shall be included in
the file.
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If a purchase or contract is awarded to other than the low bid, a report
must be filed stating the reason for the action.
Expenditures
All expenditures will be expended under the
categories that most accurately describe the purposes for which the money
will be spent and in accordance with the adopted budget. The Board will
authorize expenditures by signing warrants. A Board member may be
authorized to sign warrants on behalf of the Board in emergency situations
or for specific purposes.
Date Adopted: 11/7/83
1st Reading: 5/10/00
2nd Reading: 5/24/00
Date Revised: 5/24/00
Date Effective: 5/24/00
Legal Reference(s): VSA 16-559
Cross References:
Date Distributed: |