Barre Town Supervisory
District Policy Manual
TITLE: [Bylaw: Article 4.]
School Board Meetings CODE: BE
Regular meetings will be held on the first and third Wednesday of each
month at the Barre Town School. The time and place may be changed with
the consent of the School Board and with prior notice to the public of
at least 24 hours.
Quorum: A quorum
for the transaction of business will be a majority (3 or more) of the
No action of a
School Board will be valid except upon the approval of the majority of
the members of the School Board present at a properly called meeting.
The clerk of a School Board will cause to have notice of each meeting
given to each member of the School Board and the notice will specify the
time, place, and purpose of each meeting. This notice is to be published
at least 24 hours in advance of the meeting time.
Adjourned Meetings: Any meetings of the School
Board may be adjourned to any succeeding day by vote of the majority of
the members in attendance at the meeting. Notice of the adjourned
meeting will be given to the absent members and published in the
Order of Business:
A. Call to Order
B. Consent Agenda
Approval of Minutes - Previous Meeting(s)
C. Visitors and Communications
D. Action Items (Old and New)
E. Other Items
F. Adjournment to Executive Session
G. Confirm Next Meeting Date
Rules of Order:
Robert’s' Rules of Order will govern the proceedings of the School
Public Attendance: Meetings of the School Board
for transaction of business will be open to the public, except that the
School Board may, by majority vote, meet in executive session to discuss
such matters as provided in the Vermont State Statutes, 1VSA § 313.
Public Participation in Meetings: The
chairperson, at his/her discretion, may, under 5C of the Order of
Business recognize members of the audience for the purpose of addressing
the School Board. This time period will be in accord with Robert's Rules
of Order. It is the intention of the Board to encourage public
participation at its meetings. All meetings of the Board or its
subcommittees will comply with Vermont Open Meeting law. When the
pressure of Board business is severe, or when a large number of people
wish to speak on matters before the Board, reasonable rules of
participation may be used to insure that meetings are conducted in an
orderly fashion and that the business at hand is completed in a timely
The Board will provide opportunities for
public participation at its meetings prior to Board action on any item on
the Board agenda in accordance with the following procedures.
- Persons who may address the Board prior
to Board action on items on the Board agenda:
- Any district resident
- School staff members, students, and parents
- Individuals who have been requested by the Superintendent or the Board
to present a given subject
- Person who are directly affected by the matters on the Board agenda
- Others at the discretion of the Board
- To speak to an item on the agenda:
- The Chairperson will ask for comments on
agenda items before action is taken by the Board.
- When the pressure of the Board business is extreme or the number of
people wishing to speak is large, the Board may authorize the Chairperson
to use a speakers’ list. Members of the public will be given an
opportunity to be heard on a given topic.
Time limit for speakers. The Board may,
when the number of people wishing to speak is large, limit the time for
each speaker, and may authorize the Chair to restrict each speaker, any
may authorize the Chair to restrict each speaker to one opportunity to be
heard on a given topic.
Public input on items not on the
agenda. There will be a time set aside for public input on items
not on the agenda at every regular, special, or emergency
meeting of the Board. The time allotted to this item will be
assigned by the Chair or the person responsible for organizing
the agenda. The Chair may rule out of order any presentation to
the Board which breaches the privacy or other rights of
students, parents or school employees, or which does not comply
with Board policy on complaints. During other portions of the
meeting, the Chairperson may, with School Board approval, open a
topic to discussion from the audience.
Subjects raised by the audience will not be
formally discussed without being on the agenda in accordance with Article
IV, paragraph 9.
- Agenda: A preliminary agenda for regular
meetings will be prepared by the superintendent and Board Chairperson
and forwarded through the office of the superintendent to each member of
the School Board not less than 48 hours prior to the Board meeting.
Items not appearing on the agenda will be considered by the Board only
with the majority consent of the entire School Board.
Persons, not members of the School
Board, desiring to place subjects on the agenda will submit these in
writing to the superintendent five days prior to meeting date.
Copies of all submitted items will be sent with the agenda whether
or not the Superintendent has placed the item on the agenda.
The superintendent will prepare all
agendas for meetings of the Board after consultation with the Board
Chairperson. Items of business may be suggested by any Board member,
staff member, student, or citizen of the district. The inclusion of
items will be at the discretion of the superintendent and Board
chair, unless a majority of the Board votes to place an item on the
The agenda, together with supporting
materials, will be distributed to Board members approximately one week
prior to regular meetings and as soon as practicable before special
Copies of the agenda will be posted in the
office of the school and in identified locations throughout the community.
When practicable, or in any case upon request, the press, school staff,
students, community members, and concerned person will be provided with
copies of the agenda in advance of regular or special meetings.
In all instances, the superintendent and
Board will adhere to the provision of 1 V.S.A. $312 regarding notice and
Special School Board meetings will be
called by the School Board Chairperson or by a majority of the
School Board members. Items for a Special School Board meeting must
be submitted to the Superintendent of Schools not less than
twenty-four hours prior to the meeting being called.
- Policy Review: The Board will review
any policy rules or regulations on written request of any parent or
citizen of the Town of Barre. Any policy revision, in order to be
considered, must be delivered to the Board members at least 48 hours
prior to the meeting and must appear on the published agenda.
Proposed policy deletions, additions, or changes considered at such
meeting shall be classified as "first reading" with action at
subsequent meeting. There will be a minimum of thirteen (13) days
between the first and second meeting. Warnings will be posted and
advertised at least ten (10) days prior to the adoption.
1st Reading: 4/7/04
2nd Reading/Adopted: 5/19/04
Date Warned: 1/19/94
Dates Originally Adopted: 11/7/83; 2/2/94
Legal Reference(s): 16 VSA &563; 1 VSA $312