Finance & Budget Committee Meeting Minutes

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Barre Town School Board Finance Committee
April 25, 2010

The meeting began at 3:30 p.m. in the 2nd Floor Conference Room at BTMES. In attendance were Mr. Crowley, Ms. Worth, Ms. Pritchard, Bill Kirkland and Jay Paterson.

The financial report for April 17 was reviewed, along with outstanding questions from the March meeting. We also reviewed a list of questions the administration had submitted to the business manager for review. Items of interest:

1100-5220-00 - A programming glitch lead to an incorrect figure. Social Security appears $68k over, but is actually $10k

2600-5112-00 & 2711-5112-00 - Salaries for Custodians & Transportation are over by approximately with 2 months remaining. Do these lines include overtime and substitutes? How much overtime, if any, was built into the budget for FY10?

2310-5441-00 - Ayers Street purchase amount to be moved to last fiscal year budget

2575-5442-00 - Copier rental over

2711-5730-00 - Transportation equipment reflects purchase of special needs bus for ~$84,000. A grant will be offsetting $40,000 of that amount.

Special education expenditures are less than budgeted, but there will be a corresponding reduction in reimbursements, which will impact the final figures.

An overview of special education funding is suggested topic for future finance committee meeting.

Ms. Rosa will be travelling to Vermont in the coming weeks. We will request a meeting through Dr. Bacon to review our financial situation, and discuss revenue streams and accounts.

The meeting adjourned at 4:30 p.m. The next meeting is scheduled for Wednesday, May 26 at 3:30 p.m. in the 2nd floor conference room.

Barre Town School Board Finance Committee
March 24, 2010

The meeting began at 3:30 p.m. in the 2nd Floor Conference Room at BTMES. In attendance were Dr. Bacon, Mr. Crowley, Jay Paterson, and Brenda Buzzell.

The school board financial report dated 3/17/10 was reviewed and a number of items were discussed. Items of note:

1100-5110-07 – Part of enrichment teacher categorized in general instruction, and will be moved.

2130-5120-00 – Large number of health substitutes due to H1N1 and implementation of new computer system.

2210-5641-00 -- Reference books purchase that will be moved to correct place in general instruction.

2310-5441-00 -- Ayers St. purchase amount to be moved to last year’s budget.

2574-5442-00— Mr. Crowley said that somebody will be looking into the overage in copier rental amt.

2600-5120-00 – Overage in custodial salaries/overtime

2711-5442-00 – While there appears to be a sizeable balance, this amount will decline in the proceeding months as we pay the service agreement with the town.

#2140 – Sp Ed Psychological Services/preschool . . . budgeted but no expenditures this year as alternative service has been identified.

Mr. Crowley said the administration has reiterated to staff that purchasing is under tight review for the remainder of the year.

Our fiscal situation appears positive, with one quarter remaining. Mrs. Buzzell mentioned the need to consider the deficit figure at the close of last fiscal year, and to keep that in mind when looking at any potential surplus this year.

Linda Rosa will be in Vermont in May, and Mr. Paterson asked that she schedule time with board to provide her analysis of the fiscal situation at that point, including income / funding sources / etc.

The meeting adjourned at 5:00 p.m. The next meeting is scheduled for Wednesday, April 28 at 3:30 p.m. in the BTMES second floor conference room.